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Join , subscribers and get a daily digest of news, geek trivia, and our feature articles. By submitting your email, you agree to the Terms of Use and Privacy Policy. Sometimes an email comes in that is best dealt with by having a meeting. No one likes cutting and pasting the contents of an email into a meeting request, nor manually typing in the names of the people who need to attend. Creating a meeting—either a physical meeting or in Microsoft Teams—straight from an email avoids that tiresome work.

There are two ways to create a meeting directly from an email in the Microsoft Outlook desktop client. Whichever method you choose, a new meeting request will open with the contents of the email in the body of the request, and the recipients as attendees. A new meeting request will open with the contents of the email in the body of the request and the recipients as attendees. We select and review products independently.

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How to schedule a zoom meeting through outlook email. Scheduling Zoom/Teams Meetings from Outlook

 

A Zoom meeting is a video conference that professionals can host to communicate with coworkers in different places. This can be a very valuable program to use, especially for companies that employ remote employees. If you think your job might benefit from using video conferencing, it can be helpful to learn about how to set up a Zoom meeting in different programs, such as Microsoft Outlook.

In this article, we explore some steps for how to download the program and set up a Zoom meeting in Outlook and consider the benefits of knowing how to do this. Related: 16 Zoom Tips for a Productive Meeting. There are many benefits to setting up a Zoom meeting in Microsoft Outlook.

For example, using this method can allow you to set up Zoom meetings and send out invitations quickly, as they immediately show up in your Outlook Calendar and the calendars of anyone who accepts the invitation. Using Outlook to set up Zoom meetings can also help recipients keep track of their invites, which can be helpful for important time-sensitive meetings, like interviews or performance reviews.

Before setting up a Zoom meeting in Outlook, make sure you have Zoom downloaded to your personal device. Here are some steps you can follow to install Zoom on your computer:.

The first step in installing Zoom on your personal device is to visit the company’s Download Center. This is a page that offers options for downloading and installing Zoom on different operating systems. It can be especially important to ensure that you choose the correct option during this step, as you can typically only use the program if you install the version that’s optimized for your operating system.

For example, if your personal computer is from Microsoft, choose the option to add Zoom to Microsoft Outlook. Once you find the option that suits your operating system, click the “Download” button to start the download and installation process.

This button appears as a blue rectangle with the word “Download” written inside of it. Before you click “Download,” make sure you’re focusing on the Zoom product you want to use, as there are a few different programs on the Download Center page.

For example, to download the basic Zoom program that allows you to host video conferences from your computer, click on the “Download” button for “Zoom Client for Meetings.

If you want to install an add-in to your sidebar, click on the “Add Zoom” button that appears similar to the “Download” button for other options. This then allows you to schedule and launch Zoom meetings quickly with fewer steps than the complete program. There are also download options for the following products:. Zoom Client Plugin for Sharing on mobile devices. When you click on the “Download” button, a window might appear that asks you whether you want to permit downloads from the Zoom website.

The exact phrasing of this warning might vary depending on the browser you use, and some operating systems may forego the pop-up window altogether. If this window appears, click “Allow” to grant download permissions to Zoom and launch the download. After the Zoom download completes, a. This might be located in the “Downloads” folder or on your desktop, depending on what automatic save settings you have for downloads.

Find the. As soon as you click on the. Navigate through each window and choose the settings and permissions you want Zoom to have. Then, click “Install” to close the window and install the program on your personal computer.

After this is complete, a Zoom icon should appear on your desktop. This looks like a blue square with a white video camera icon inside of it. Here are some steps for how to set up a Zoom meeting using Outlook:.

To set up a Zoom meeting through Microsoft Outlook, first make sure that you download and install the Microsoft Outlook Add-in to your personal device.

This provides you with the option to schedule and launch Zoom meetings directly from your Outlook sidebar. Once the add-in downloads to your computer, complete any pop-up windows that offer instructions for installation to install the add-in to your sidebar. After you ensure that your computer has the Zoom Microsoft Outlook Add-in installed, open your Outlook web calendar. You can often access your Outlook web calendar through an internet browser, but it can also appear on your Outlook email interface as a blue square with a calendar icon inside.

To make sure you open the correct window, you can hover your mouse over the calendar icon to make a pop-up of your personal calendar appear.

Then, click on the icon to open your Outlook web calendar. Once your calendar is open, create a new event for your Zoom meeting.

You can do this by finding the option on the toolbar that says “New Event” and clicking on it. Then, add any important details about the meeting, such as the guest list, the title or focus of the meeting and the location. Since you’re hosting a Zoom meeting, you can list the location for this meeting as “Zoom” or “Remote. When all the information you want to include is typed in your meeting window, choose the option for adding a Zoom meeting. To do this, click on the three dots that appear in the Outlook Calendar toolbar and click “Zoom.

This attaches a link to the Outlook Calendar invite that recipients can follow to launch the Zoom window at the meeting time, even if they don’t have Zoom downloaded to their devices. Please note that none of the companies mentioned in this article are affiliated with Indeed. Find jobs. Company reviews. Find salaries. Upload your resume. Sign in. Career Guide. Browse more articles What Is Referral Traffic?

 

Article – How to Schedule Zoom Meetin.Schedule a Zoom meeting from Outlook or Outlook Web App (OWA) – IT Help

 

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